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Work Background
Velocity Career LabsExecutive Assistant
Jan. 2022
VisualLiveProject Administrator
Jun. 2020 - Jan. 2022Pretoria, Gauteng, South Africa • Management of general project administration services including setting up and management of project scheduling and traffic management of projects
• Management and tracking of development projects • Management of paper work and administration in relation to the obtaining of Accreditation certification
• Management of site user accounts
• Design of artwork
International Committee of the Red Cross - ICRCEvents Organiser at International Committee of the Red Cross - ICRC
Jan. 2020 - Apr. 2020Pretoria, Gauteng, South Africa• Externally: interacts with forensic interlocutors, partners from academic institutions, commercial suppliers, and all contractors in relation to conferences, workshops, and other ICRC supported events
• Responsible for the management of all events held by the delegation
• Responsible for organising of venue, flights, catering, program etc for events
International Committee of the Red Cross - ICRCForensics Management Assistant
Jan. 2018 - Jan. 2020Pretoria• Provide technical and administrative support for forensic programs and activities at the delegation.
• Organizes, coordinates and prepares materials for external training courses and workshops, national and international.
• Supports implementation of projects and programs.
• Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
• Drafting of letters, reports, proposals, ROs, contracts, and other documents to support the regional forensic coordinator’s routine field operational duties
• Developing a continental forensic practitioner contact information database and maintaining/updating data
ICRCAssistant to the Head of Delegation
Jul. 2012 - Dec. 2017• Maintaining the standard e-filing system. • Managing and supporting users and various units. • Responsible for the proper archiving of documents according to the ICRC standards. • Responsible for protocol guidelines according to Geneva procedures
• Follow-up/reminding the Head of Delegation and Deputy Head of Delegation of deadlines.
• Compiling the Monthly Operational Report and the Biannual Field Report (BFR).
• Taking of minutes
• Preparing mission files / meeting programmes for HoD and DHoD.
• Keeping the diaries and organizing of meetings for the HoD and DHoD.
• Screening the HoD’s telephone calls.
• Drafting correspondence for HoD and DHoD.
• Integrating new colleagues and providing training on the various platforms being used by ICRC.
• Proposing improvement of procedures of work-related tasks
• Arrange and coordinate of workshops and conferences
Insite Landscape ArchitectsOffice Manager
Apr. 2008 - Jul. 2012Centurion, Gauteng, South Africa• Personal Assistant to 3 Directors
• Debtors and Creditors
• Accounting on Pastel up to Trial Balance for the 3 companies that fall under Insite Landscape Architects.
• Payment and calculation of salaries for 18 Employees
• Payment and calculation of VAT, UIF PAYE, SDL to SARS
• Ordering and payment of resources
• Co‐ordination and arranging of necessary travel and flight needs (National and International)
• Assist and support in the organizing of internal social functions as well as external functions.
Schoongezich Boutique HotelHotel Secretary
Nov. 2006 - Feb. 2008Erasmuskloof• Handling all enquiries regarding conferencing, functions and accommodation
• Managing the Diary of the Two Conference Venue’s.
• Typing of Quotations, Confirmations, Contracts & Pro‐forma Invoices for all conferences and accommodation enquiries and bookings.
• The running of the manual booking system for accommodation and conference venues.
• General secretarial duties to the Owner
• Ordering of stock
• Calculating and paying of weekly wages & overtime to staff (15 Staff Members) • Collection of Debtors
Dr IW SielingMedical Secretary
Feb. 2005 - Oct. 2006Pretoria East Hospital• Making and confirming of appointments for patients.
• Corresponding with medical aids with regards to HIV patient medication
• Co‐ordinating of Doctor’s personal diary
• Reserving of hospital beds for procedures
• Typing and mailing of reports
• Managing of filing system
Dr IJ LessingMedical Secretry and Assistant
Jan. 2004 - Jan. 2005Bethlehem Area, South Africa• Making and confirming of appointments for patients.
• Reserving of hospital beds for procedures
• Typing and mailing of reports
• Collection of Debtors
• Liaising with Medical Aids with regards to outstanding accounts.
• Sending of accounts to patients (Monthly)
• Sending of accounts to Medical Aids not EDI active. (Monthly)
• Performing Stress ECG’s as well as Lungfunctions (Daily)
• Fitting of 24h ECG Holter and 24h Bloodpressure monitor on patients.
• Coordination of various pharmaceutical companies’ research programmes for the practice: Hypertension research, Diabetes Mellitus research etc.
Emerald Resort & CasinoBanqueting Co-ordinator
Jun. 2001 - Dec. 2003Vanderbijlpark Area, South Africa• Handling all enquiries regarding conferencing and three of the Restaurants on the Resort.
• Managing the Diary of the Six Conference Venue’s.
• Typing of Quotations, Contracts & Pro‐forma Invoices for all conference’s enquiries and bookings.
• The booking of accommodation and conference venues.
• Co‐ordinating of functions & conferences (5 – 200 Delegates)
• Secretarial duties to both the Operations Manager and Deputy Operations Manager
• Typing and updating of forecasts and reports.
• Taking and typing of minutes of meetings and hearings.
Anglo AmericanSecretary
Feb. 1999 - Feb. 2001Welkom Area, South Africa• Secretary to the Chief Inspector
• Managing the Chief Inspector’s Diary
• Operating the Switchboard
• Travel arrangements for colleagues
• Typing and secretarial duties for seven Inspector’s
Tobie Spies Racing StablesAssistant Racehorse Trainer
Jan. 1996 - Dec. 1998Vanderbijlpark Area, South Africa
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