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Work Background
Linea5Office
Jan. 2024Boston, MAResponsible for sending out all monthly invoices, requiring highly detailed and organizational attention. Keeping spreadsheets tracking billing progress versus contract. Making sure invoices are in compliance with client requirement. Streamlined process taking it from a month turnaround to a typical two week process. Work to post, screen and coordinate interviews for employee searches. Maintain all employee records, work with on boarding, keeping benefits up to date and being first point of contact for employee resource. Work within Deltek to enter all employee information. Provide educational opportunities for office, schedule lunch and learn presentations, keep calendar of outside events. Manage yearly staff educational stipend. Support for taking the ARE. Responsible for overall maintenance of office, scheduling cleaning, finding vendors for items like electronics recycling, and purchasing supplies. Develop non-RFP proposal template for marketing to use with non core clients. Actively review marketing sheets. Work with Principals to maintain data and descriptions for project sheets. Enter project information (project narrative, constructions costs, etc.) into Deltek. General organization of marketing files.
Boston Area Youth Volleyball / New England Youth VolleyballProgram Coordinator
Dec. 2021 - Sep. 2022Boston, MAResponsible for overseeing and executing daily organization, activities and strategy for all programs
Developed and implemented standard operating procedures for programs
Hired over 30 staff members and scheduled shifts for every 6 week session
Maintained web site
Provided on-site oversight of programs, implemented excellent customer service both in-person and online
Created manual and operating procedures for camp programs, working with town officials to ensure compliance with state and local regulations
Learned quickly and adapted to new technology and applications
Worked with owners to develop new programs streamline current operations and identify ways to improve programs and our client services
Various High School and Club ProgramsVolleyball Coach
Sep. 2015Weston High School and Newton North High SchoolHead coach for the girls' program at Weston High School and JV coach for boys at Newton North. Club program coach and private lesson instructor. Took Weston program from being on the edge of being eliminated with only 1 team in the program to one of the largest programs in the school. Developed the program and athletes to improve successfully improve each wear, continually moving further into the state playoffs each year, eventually winning the first state title in the school and league history. Work with students to help them learn how to manage expectations, set goals, manage time, and work as a team. Hire and manage assistant coaches, making sure they are working within the program to keep expectations and goal consistent amongst the team.
Elkus Manfredi ArchitectsResource Librarian
Aug. 2014 - Dec. 2021BostonSupervised all aspects of architectural and interior libraries
Researched new materials and specific requests for inclusion in library
Created systems for coding material samples that met specific LEED or other criteria
Supported 20+ designers in securing materials for projects
Assisted in creating inspiration, presentation boards and archive boxes for projects
Responsible for maintenance and appearance of the Library which was used for project and client meetings
Planned weekly product presentations with 10+different vendors for office including technical set up, catering and promotional materials
Met with product representatives and booked appointments for presentations
Worked with staff to research material availability and obtain technical details
Developed and maintained courteous and effective working relationships with outside vendors
Worked with the office budget to buy materials and supplies
Building and Design ResourcesResource Librarian
Sep. 2013 - Aug. 2014Greater Boston AreaResearched new materials and specific requests for inclusion in library. Developed and maintained inspirational boards for projects. Created specialized materials sections for specific project needs. Assisted in creating presentation boards and archive boxes for projects. Maintained calendars and booked appointments for product presentations and informational sessions. Researched various ideas for client presentations such as 3D mapping and holographic images. Worked with staff to research material availability and obtain technical details. Maintained periodicals and set up distribution of noteworthy issues
Fusion Design Consultants, LLCArchitectural Library Consultant
Apr. 2013 - Apr. 2013Boston, MAReorganized, cleaned out and refreshed materials in existing library space. Worked with office staff and outside vendors to remove old samples and information and update library. Archived projects, installed new shelving systems and set up systems for continual library updates.
International School of GenevaOffice Manager - PTO
Sep. 2011 - Feb. 2013Geneva, SwitzerlandCreated and edited monthly newsletter for parents
Maintained office supplies, recruited and staffed office with over 15 volunteers
Sat on various school committees as PTO representative to coordinate activities and communication
Created program pairing new families with current parents ans students to act as mentors and information resources
Chaired committee for annual school fair that raised $3,000 + each year
Perkins+WillProject Adminstration Coordinator
Jan. 2006 - Dec. 2009Boston, MAProduced meeting notes, initial runs of project invoices and contracts
Organized company wide conferences, including securing of venues, technical set-up and social planning
Responsible for the coordination of moving acquired firms into our current office space inclduing furniture, documents and personnel
Assisted in preparing documentation for LEED accreditation
Responsible for leading staffing meetings with project leaders and senior staff
Support to Principal and one design studio including travel arrangements, expense reports and time sheets
TRO Jung|BrannenAdministrative Assistant
Sep. 2001 - Aug. 2004Newton, MAWorked on developing the company wide filing system including the paper filing and computer directories. Created bi-weekly budget reports detailing status of various projects. Facilitated weekly billing meetings with senior staff. Conducted research for proposals and assisted in preparing presentation boards for meetings. Attended project meetings; prepared meeting notes and action lists from meetings. Developed proposals, protocols and implementation procedures for starting and maintaining an office library.
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