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Work Background
Simcoe County District School BoardAdministrative Assistant
Jan. 2025Ontario, Canada• Management of multi-lined switchboard, Directing calls to appropriate personnel and handling of inquiries • Organization & Secure distribution of FOBs to correct personnel • Clerk & SASe • Inputting of Supply Teacher Attendance • Confirmation of student attendance status, Confirming Teacher submission, Correction of confirmed absences (known by Parent/Guardian) • Checking of Safe Arrival e-mail & voicemail, tracking & inputting of late students into PowerSchool, Creation of Safe Arrival list & sending of Safe Arrival message to all student contacts • Contacting parents/guardians for student absences (unknown), illnesses and injury • Running of daily reports • KICs Reports
Child & Youth Advocacy Centre of Simcoe MuskokaOperations Coordinator
Jan. 2023 - Sep. 2023Orillia, Ontario, Canada• Accounts Receivable & Accounts Payable o Compile, prepare and verify source documents o Review and process approved invoices for payment o Issue cheques o Receive and log incoming donations o Prepare and take all deposits to bank o Handling of petty cash (requests, issuing funds, receipt tracking and refilling of funds) o Conduct monthly and fiscal year end reconciliation (credit card and bank statements) o Prepare and send tax receipts and thank you letters o Maintenance of Donor tracking sheet • Attendance Tracking o Maintain accurate attendance and personnel records for all employees, including tracking hours worked, vacation time, sick leave and other absences • Payroll Processing o Accurately track worked and vacation time, and process payroll for all employees • General Administration o Established and maintained physical and electronic filing systems o Maintained office calendar, including booking meetings o Recorded and prepared meeting minutes o Preparation of meeting agendas o Booked travel and accommodations o Tracking and ordering of office supplies o Maintenance of all office equipment o Research of new equipment and services o Maintenance of Office Cleanliness o Handled confidential and sensitive information
Dearden and Stanton LimitedAdministrative Assistant
Apr. 2022 - Jul. 2022Orillia, Ontario, CanadaGeneral Administration o Prepared drawings to be sent to the Land Registry Office o Completed letters to be sent to clients o Scanned documents into their appropriate electronic files o Answered phones and forwarded to the appropriate person or took a message
.Stay-at-Home Mom
Nov. 2012 - Apr. 2022Toronto, ON• Multitasking • Time management • Conflict resolution
TravelersAdministrative Assistant
Feb. 2012 - Nov. 2012Toronto, Ontario, Canada• General Administration o Supported 2 Analysts/Lawyers o Opening/closing of claims – Electronically and Physically o Handled. composed and sent legal letters and document o Prepared and sent closed files to off-site storage o Maintained tracking system of all off-site files storage and open claims o Scanned and uploaded documents to database o Completed monthly reports o Scheduled and confirmed meetings o Electronic calendar management o Data entry • Accounts Payable o Processed claims payments and requisitions
IBI GroupAssistant Project Coordinator
Jul. 2011 - Jan. 2012Toronto, ON• Document conversion – Reformatted documents to a new company wide template • Database administration • Uploaded all converted documents to database/website • Adjusted documents in database when changes occurred • Ensured all links were fully functional • Correction of documents • Updated content server • Relocated documents on server • Quality control checks of every document • Archived old documents
The HartfordAdministrative Assistant/Receptionist
Sep. 2010 - Dec. 2010Toronto, ON• General Administration o Tracking and ordering supplies o Scheduled meetings o Boardroom bookings o Preparation of meeting materials o Incoming/Outgoing mail, faxes, and couriers o Processing and distribution of C.E. Credits o Consolidation of sales account information o Arrangement and confirmation of reservations for all executives o Calendar management o Off-site document storage o Multiline switchboard o Assisting clients with inquiries and directing calls to appropriate personnel • Accounts Payable o Completion of corporate/personal expenses using Excel and Sales Force o Inputting of invoices into a tracking spreadsheet, data entry (Excel & Sales Force)
McCaustlin Installations IncAdministrative Support/Receptionist
May. 2008 - Sep. 2010Toronto, ON• General Administration o Assisted sales representatives with all clerical tasks o Review and completion of Tenders and Bids o Monitoring and ordering supplies when needed o Organization/maintenance of files o Kept accurate client files and database o Inventory o Handled all incoming/outgoing mail and couriers o Greeted all visitors upon arrival o Scheduling and preparation of meetings o Multi-lined switchboard, message taking, assisted clients with inquiries, directed calls to appropriate personnel o Management of electronic calendar o Data Entry o Work orders, ensured proper parts are ordered, attached work orders to parts with received • Accounts Receivable o Preparation and distribution of invoices o Receipt of payments
Mayfair Lakeshore Racquet FacilityAdministrative Assistant
May. 2004 - Jan. 2008Toronto, ON• General Administration o Booking and confirmation of appointments o Received product shipments, Inventory, and maintained stock o Assisted management in corresponding programs o Trained new employees o Kept accurate and updated clients’ files • Accounts Receivable & Accounts Payable o Reconciliation of daily transactions o Entering payments into POS o Maintained accurate billing logs and invoices for Physiotherapist and Chiropractor
ALS Society of CanadaReceptionist
Feb. 2004 - May. 2004Markham, Ontario, Canada• General Administration o Managed phones o Greeted Visitors o Incoming/outgoing mail and couriers o Clerical assistance o Distribution of e-mails and faxes o Ordering supplies
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