Bora Architecture & InteriorsAdministrative Manager, Contracts Manager
Mar. 2022 - Mar. 2023Portland, Oregon, United States• Served as the firm-wide Contract Administrator; communicated with external legal counsel as needed
• Led weekly administrative department meetings by establishing agendas, communicating firm-wide OKRs on behalf of leadership, identifying and scheduling training and support needed, and strategizing to complete action items
• Tracked staffing needs and utilization rates for billable projects and non-billable company efforts via creation and review of weekly staffing reports with Ops leadership
• Administered CliftonStrengths and Enneagram assessments to employees, gathered data and scheduled team building work sessions to inform project teams how to best work together and leverage their strengths to benefit the whole team
• Established and documented department-specific and firm-wide processes and procedures, including creation, ownership, and maintenance of various sections of firm’s knowledge management site
• Supported Principals and Project Managers with meetings, contracts, key personnel correspondence, establishing project schedules, creating and work plans, and seeing to the completion of action items
• Processed and issued add service requests, change orders, architectural supplemental instructions, payment applications, and fee proposals
• Requested and monitored insurance certificate renewal and alignment with contractual requirements as determined by Prime Agreement
• Provided Construction Administration support by establishing, documenting, and communicating processes to appropriate parties, to ensure efficient responses and adherence to projects schedules and contractual requirements • Supported document releases through QC, compilation, and issuance of specifications, drawings, and indices, and ensuring that all changes are captured and documented appropriately at each stage
• Led De La Salle High School internship program
• Served on the Safety Committee to establish and maintain safety procedures and emergency plans