North Star Charter SchoolBusiness Manager
Aug. 2015 - Jun. 2019Eagle, ID• Accounts Receivable- handle all incoming cash receipts to include cash, checks and credit card transactions. Code and post to appropriate general and fund accounts. Reconcile to the G/L. Prepare all bank deposits. • Accounts Payable- match, code, and process all payments in weekly check runs. Process employee reimbursements and requested check disbursements. • Payroll- Process monthly payroll for 120+ salaried and hourly employees. Process W2’s, 1099’s and 1095’s. Maintain all employee payroll records including PTO using 2M fund accounting software. • Financials- Prepare monthly financial statements for board meeting, quarterly finance meetings.
• Reconciliations- of multiple bank accounts, fund accounts, school debit card and insurance payroll accounts. Post through the general ledger, book all monthly journal entries for payroll and monthly transactions. Oversee flex spending and health savings accounts as well as merchant credit card accounts.
• Taxes- prepare and process monthly tax payments and federal quarterly 941tax payments, quarterly unemployment reporting, monthly PERSI retirement reports and uploads, and quarterly sales and use tax. • Audit- Represent school during annual audit, prepare documentation for the audit, answer all questions and report findings to the state and appropriate commissions.
• Insurance- Process all insurance additions and changes and reconcile to billing statements. Cobra administration for new hires and terminations. Maintain all paperwork for payroll, new hires, insurance, work with Broker of Record, • Onboarding- Handle all new hire, background checks, contracts, sick leave transfers, benefits and termination paperwork. Employee verifications incoming and outgoing. • State Reporting- File all state reports in a timely manner, request grant money, reconcile expenditures to awards, respond to state audits and reviews.
• Purchasing- process and oversee all purchasing. Handle all outgoing mail and postage.