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Work Background
AVID CenterCoordinator, Regions
Oct. 2021Dallas, Texas, United States
AVID CenterAdministrative Assistant II
Aug. 2012 - Oct. 2021Dallas, TX- Administrative Oversight
- Manage the contract process for 145 districts in Texas
- Provide ongoing customer service, information and support for clients
- Serve program staff in all administrative needs
- Complete and submit expense reports for program managers
- Coordinate logistics for trainings within and outside of the office
- Follow up on all pending payments from districts for training and contract obligations
- Manage all room reservations for conference room and training space, handle supplies for trainings, and BEOs for all scheduled trainings
- Coordinate all social activities for office
- Oversee travel, expenses and budget for AVID Principals’ Collaborative
- Support AVID Elementary program staff
- Coordinate logistics for all AVID Showcases including budget, food, and registration - Catering, logistics for Division DD meetings
OrgSyncSales Coordinator
Oct. 2011 - Jun. 2012Dallas/Fort Worth Area- Coordinate travel, hotel arrangements and reconcile expenses for VP of Business Development
- Assist VP of Business Development with scheduling appointments and managing day to day calendar
- Answering all incoming calls for the company
- Assisting with bi-weekly team lunches, team social events, serve of Special Events Committee
- Making cold calls daily to potential clients
- Setting webinars and consultations with prospective clients
- Assisting on preparation and proofreading of RFPs
- Setting webinars and consultations with prospective clients
- Preparing all sales team agendas
- Outlining benefits of OrgSync through familiarity with the product and its features
Alexander MansionOffice Manager/Wedding Coordinator
Sep. 2009 - May. 2011Garland, TX Weekly coordination and planning of large scale weddings
Daily sales appointments and meeting
Oversee budgets, accounts receivables, and deposits
Greeting clients and guests, answering and returning calls
Managing office correspondence, purchasing of supplies, making copies
Scheduling appointments with clients
Confirming appointments with coordinators, brides, and vendors
Keeping client files up to date
Managing client and vendor accounts through Quickbooks
Completing data entry for contacts, clients, invoices, and payments
Pay all organization bills
Make deposits Responsible for security of computers, cash, and checks
Meeting with clients for sales appointments
Oversee kitchen staff
Input financial and budget information into Quickbooks for clients and business
Project S.H.A.R.E.Special Events and Farm Project Coordinator
Jun. 2007 - Aug. 2008Carlisle, PA Organize and implement special events and fundraisers
Prepare advertising and press releases for all events
Oversee committees for property and special events
Collaborate on warehouse inventory and ordering
Oversee warehouse and freezer inventory during monthly distributions
Receive deliveries Oversee, organize and maintain the warehouse and equipment
Manage computer databases and publications
Supervise volunteers
Manage and coordinate gleaning trips with community
Oversee daily management of farm stand
Maintain records for farm stand usage Work with community of farmers to provide produce
Attend area auctions to make purchase
Oversee produce distribution at monthly food distribution
Southeastern Oklahoma State UniversityStudent Activities Coordinator
Jul. 2000 - Jan. 2006Durant, OK Recruiting, interviewing and selecting peer mentors for new student orientation
Working with faculty, staff and students to best meet the needs of new student populations
Assessing and surveying all new student and parent orientation programs
Creating and overseeing follow up activities for orientation programming
Creating, editing and managing all publications related to new student and parent orientation
Training student orientation volunteers and facilitating retreats
Presenting to freshmen orientation courses and community groups
Teaching one section of orientation course College Success
Advising 70 student groups on activities, fundraising, and campus involvement
Greek Advisor to 3 national fraternities, 2 national sororities
Coordinating student activities for 3600-4000 student population to include contracts, logistics, and scheduling
Coordinating Student Volunteer Activities on campus and within the community
Overseeing budget for Programs and Activities, Super Savage Leaders, New Student Orientation and President’s Club Presenting various seminars to leadership groups
Planning and implementing special events such as Parents’ Day, Homecoming, summer orientation and Sneak Preview and assisting with various University events and activities Working closely with various aspects of student services and campus departments to best serve students
Bowie High School11th Grade English Teacher and Yearbook Advisor
Jul. 1997 - Jun. 1998Bowie TX Preparing lessons for American Literature
Teaching course information Preparing tests and quizzes
Meeting deadlines for yearbook publication
Keeping financial records for yearbook staff
Proofreading and editing final yearbook copy
Attending Staff Development Seminars
Working with students
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