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Work Background
Pinelake ChurchAdministrative Assistant to the Director of Operations
Oct. 2023
Biotheryx, Inc.Executive Assistant to CEO & CFO at Biotheryx, Inc.
Jun. 2022 - Jul. 2023• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Maintain / organize calendars for the Chief Executive Officer, Chief Financial Officer & Chief Business Officer
• Schedule both small and large internal/external meetings – investor, business development, strategic etc.
• Process travel expenses, and approvals
• Maintain master calendar of Investor, scientific and medical conferences, Leadership and Board meetings.
• Maintain/update Organizational Charts
• Mentor other Administrative Assistants • Coordinate large conferences - JP Morgan / ASCO / Jefferies / Piper Sandler Conference logistics (room block, registration, investor meetings, BD meetings, events/dinners, coordinate travel, schedule dinners)
• Schedule Quarterly Board Meeting, Ad-hoc Meetings, Committee Meeting, Dinners
• Board Support (Travel logistics: flights, hotel, car service)
• Human Resources Onboarding/Offboarding (benefit submissions, manage ADP dashboard, PTO/payroll submissions)
• Leveraged technology to create a more scalable and automated onboarding/offboarding process
• Schedule candidate interviews for job postings
• File all personnel documents electronically
• Work with Finance and HR on bi-monthly payroll submissions and closeouts
• Work on rollout of Performance Goals and Reviews in ADP, creating step-by-step instructions for Workforce Now
Eagle Pharmaceuticals, Inc.Executive Assistant To Chief Executive Officer
Mar. 2018 - Jun. 2022Woodcliff Lake, New Jersey• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Coordinate and maintain both professional and personal calendars, expense reports, confidential files, and personal documents
• Manage domestic and international travel schedules
• Process and approve department POs, CDAs, NDAs
• Review documents and ensure all signatures are obtained and submitted to Legal
• Coordinate internal and external offsite meetings
• Provide administrative support to the Board of Directors
• Coordinate all Board meeting, travel accommodation and presentations
• Manage accruals and approve invoices for payment
• Created/updated presentations, spreadsheets, and correspondence
• Serve as back up to the COO’s assistant
• Coordinate exhibitor booth, room block & registrations at designated conferences
David YurmanExecutive Assistant To Chief Executive Officer
Aug. 2017 - Jan. 2018Greater New York City Area• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Assisted with the temporary transition of CEO and Founders new responsibilities in the interim.
• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Coordinate and maintain both professional and personal calendars, expense reports, confidential files, and personal documents
• Manage domestic and international travel schedules utilizing both commercial and private jet contracts
Valeant PharmaceuticalsDirector Executive Administration
Oct. 2008 - Aug. 2017• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Assisted with the transitions of CEO and Board of Directors during a highly volatile time within the company
• Screen incoming emails/correspondence and prompt for importance or proactively delegate to the proper party
• Coordinated/Managed Corporate jet schedule, logistics and expenses
• Processed and approved expense reports
• Coordinate internal and external offsite meetings
• Coordinate Board of Director meeting logistics, travel for Directors and attend as onsite support
• Create/process PO’s and payment of invoices for the Office of the CEO and Flight Department
• Review documents and ensure all signatures are obtained and submitted to Legal
• Process and approve expense reports for additional executives
• Created/updated presentations, spreadsheets, and correspondence on behalf of the CEO.
McKinsey & CompanyExecutive Assistant
Jun. 2004 - Oct. 2008Florham Park, NJ• Managed professional affairs for the Partners and Engagement Managers with the highest level of discretion
• Coordinated and maintained multiple calendars, incoming correspondence, confidential files, expense reports, and heavy domestic and international travel schedules
• Prepared client facing presentations for meetings and conferences
• Helped build and maintain client relationships of all levels with respect and critical importance
• While assisting the Business Analyst, worked independently assuming responsibility for planning, organizing, and executing internal and external projects
• Assisted with the day-to-day projects for numerous Vice Presidents within the organization
• Expense Report Assistant
• Helped build a new Expense department, trained and mentored personnel
• Collected, logged, and processed all Partner and Associate Partners’ expense reports within compliance guidelines
• Reconciled corporate American Express statements
• Created training presentations and trained all new incoming employees on the submission of timesheets and expense reports
• Troubleshooting of issues with the external India shared services team and the internal accounting department
• Managed Accounts Payable process ensuring all disbursement vouchers, purchase orders, and invoices were approved and paid in a timely manner
Cohn Consulting GroupExecutive Assistant
Jun. 2003 - Jun. 2004Parsippany, NJ
Global Crossing Telecommunications, IncExecutive Assistant
Sep. 2001 - Aug. 2002Madison, NJ
HOFFMAN LA ROCHEExecutive Assistant
Jun. 1997 - Sep. 2001Nutley, NJ
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