Keep in touch with meI'm using Intch to connect with new people. Use this link to open chat with me via Intch app
Work Background
Pinelake ChurchAdministrative Assistant to the Director of Operations
Oct. 2023
Biotheryx, Inc.Executive Assistant to CEO & CFO at Biotheryx, Inc.
Jun. 2022 - Jul. 2023• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Maintain / organize calendars for the Chief Executive Officer, Chief Financial Officer & Chief Business Officer
• Schedule both small and large internal/external meetings – investor, business development, strategic etc.
• Process travel expenses, and approvals
• Maintain master calendar of Investor, scientific and medical conferences, Leadership and Board meetings.
• Maintain/update Organizational Charts
• Mentor other Administrative Assistants • Coordinate large conferences - JP Morgan / ASCO / Jefferies / Piper Sandler Conference logistics (room block, registration, investor meetings, BD meetings, events/dinners, coordinate travel, schedule dinners)
• Schedule Quarterly Board Meeting, Ad-hoc Meetings, Committee Meeting, Dinners
• Board Support (Travel logistics: flights, hotel, car service)
• Human Resources Onboarding/Offboarding (benefit submissions, manage ADP dashboard, PTO/payroll submissions)
• Leveraged technology to create a more scalable and automated onboarding/offboarding process
• Schedule candidate interviews for job postings
• File all personnel documents electronically
• Work with Finance and HR on bi-monthly payroll submissions and closeouts
• Work on rollout of Performance Goals and Reviews in ADP, creating step-by-step instructions for Workforce Now
Eagle Pharmaceuticals, Inc.Executive Assistant To Chief Executive Officer
Feb. 2018 - Jun. 2022Woodcliff Lake, New Jersey• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Coordinate and maintain both professional and personal calendars, expense reports, confidential files, and personal documents
• Manage domestic and international travel schedules
• Process and approve department POs, CDAs, NDAs
• Review documents and ensure all signatures are obtained and submitted to Legal
• Coordinate internal and external offsite meetings
• Provide administrative support to the Board of Directors
• Coordinate all Board meeting, travel accommodation and presentations
• Manage accruals and approve invoices for payment
• Created/updated presentations, spreadsheets, and correspondence
• Serve as back up to the COO’s assistant
• Coordinate exhibitor booth, room block & registrations at designated conferences
David YurmanExecutive Assistant To Chief Executive Officer
Aug. 2017 - Jan. 2018Greater New York City Area• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Assisted with the temporary transition of CEO and Founders new responsibilities in the interim.
• Screen incoming emails/correspondence for importance and proactive delegation to the proper party
• Coordinate and maintain both professional and personal calendars, expense reports, confidential files, and personal documents
• Manage domestic and international travel schedules utilizing both commercial and private jet contracts
Valeant PharmaceuticalsDirector Executive Administration
Oct. 2008 - Aug. 2017• Manage professional and personal affairs for the Chief Executive Officer (CEO) with the highest level of confidentiality
• Assisted with the transitions of CEO and Board of Directors during a highly volatile time within the company
• Screen incoming emails/correspondence and prompt for importance or proactively delegate to the proper party
• Coordinated/Managed Corporate jet schedule, logistics and expenses
• Processed and approved expense reports
• Coordinate internal and external offsite meetings
• Coordinate Board of Director meeting logistics, travel for Directors and attend as onsite support
• Create/process PO’s and payment of invoices for the Office of the CEO and Flight Department
• Review documents and ensure all signatures are obtained and submitted to Legal
• Process and approve expense reports for additional executives
• Created/updated presentations, spreadsheets, and correspondence on behalf of the CEO.
McKinsey & CompanyExecutive Assistant
Jun. 2004 - Oct. 2008Florham Park, NJ• Managed professional affairs for the Partners and Engagement Managers with the highest level of discretion
• Coordinated and maintained multiple calendars, incoming correspondence, confidential files, expense reports, and heavy domestic and international travel schedules
• Prepared client facing presentations for meetings and conferences
• Helped build and maintain client relationships of all levels with respect and critical importance
• While assisting the Business Analyst, worked independently assuming responsibility for planning, organizing, and executing internal and external projects
• Assisted with the day-to-day projects for numerous Vice Presidents within the organization
• Expense Report Assistant
• Helped build a new Expense department, trained and mentored personnel
• Collected, logged, and processed all Partner and Associate Partners’ expense reports within compliance guidelines
• Reconciled corporate American Express statements
• Created training presentations and trained all new incoming employees on the submission of timesheets and expense reports
• Troubleshooting of issues with the external India shared services team and the internal accounting department
• Managed Accounts Payable process ensuring all disbursement vouchers, purchase orders, and invoices were approved and paid in a timely manner
Cohn Consulting GroupExecutive Assistant
Jun. 2003 - Jun. 2004Parsippany, NJ
Global Crossing Telecommunications, IncExecutive Assistant
Sep. 2001 - Aug. 2002Madison, NJ
HOFFMAN LA ROCHEExecutive Assistant
Jun. 1997 - Sep. 2001Nutley, NJ
Intch is a Professional Networking App for the Future of WorkSee more people like Diane on Intch
300k+ people
130+ countries
AI matching
Get Intch if you'd like to
473207 people
16
Customer service specialist
15
Human Resources @ UB Greensfelder
17
Sr Director, Customer Support
82836 people
15
Human Resources @ UB Greensfelder
15
Brand Management/ Communications/ Art Direction
15
Project Manager