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Consulting or Part-time
Senior Accounts Payable Analyst Opportunity. I am looking for an opportunity.
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Work Background
Fusion PharmaceuticalsAccounts Payable Associate-Contract
Mar. 2022.Manage the AP Inbox, Save all invoices to the correct folders.
•Match Invoices to the correct PO’s In NetSuite and process invoices.
•Set up all new vendors in NetSuite.
•Process payment weekly
•Assist with Month-end Closing processing, ensuring all accounts payable are accounted for in NetSuitecorrectly.
•Provide support to the Finance team as needed
SS&C Technologies Senior Accounts Payable Specialist / Senior General Accountant
Mar. 2020• Direct the daily task to the Accounts Payable Associates.
• Work Closely with cross-Function team, along with Finance department for AP and Employee reimbursement.
• Oversee the end-to-end process of expense reporting, from submission to reimbursement.
• Setup Employees in XM expense reimbursement software.
• Train and Guide employees on using XM system for expense reimbursement.
• Troubleshoot and resolve issues for all XM employee expense software issues.
• Stay informed about new application features for XM expense software.
• Verify, Allocate, Post, and reconcile balance sheet accounts.
• Ensuring all internal audit controls and guidelines are maintained.
• Write and update procedure manuals and training documents.
• Hire, lead, train, retain and develop associates.
• Run AP aging every morning to make sure all invoices are getting paid on time.
• Oversee Accounts Payable Associate response to vendor inquiries.
• Reviewing AP Associates Entries, making sure General ledger, amounts are correct before posting in the SUN System.
• Complete Ad-hoc projects and requests from the controller and CFO
• Process all payment transactions, such as wires and paper checks.
• Confirming all payments are made accurately and in a timely manner.
• Assist in month end close, preparing related journal entries.
• Enter Intercompany entries for month end closing.
• Manage Prepaids schedule.
• Complete all banking requirements, including deposits and certified checks.
• Assist in the 1099 processing at year end.
• Work with Manager in the implementation of team goals
• Function as a Team Player and assist other accounting team members as necessary.
• All other duties as assigned by Manager.
SS&C TechnologiesSenior Accounts Payable Specialist
Mar. 2020• Provide excellent timely Customer service to our vendors, employee and clients • Handle accounts payable activities including vendor maintenance, invoices and payment processing in accordance with the timelines and policies outlined by management. • Prepare weekly and bi-weekly payment run in the form of checks and wires
•Coordinate approval processes of all accounts payable invoices
• Research and resolve all payment problems
• Manage the prepaid monthly report
• Handle all vendor correspondence via phone and email
• Assist/input various month and year-end closing, including accruals, journal entries.
• Assist with the 1099 Process.
• Attach the corresponding purchase orders to incoming invoices with all supporting documentation.
• Developed tracking report to keep management informed of due and pass due vendor invoices.
• Investigate and resolves problems associated with processing of invoices and purchase orders.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate
Accounting standards.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning Account status, including Communicating the resolution of discrepancies to appropriate persons
• File, maintains, and distributes accounting documents, records and reports
• Assist in the Audit Process.
• Ensure new vendors are properly set up in the Sun System with the W-9 and supporting documents.
• Collaborate with other departments and Multi-task to meet deadlines.
• Process employee expense report reimbursement.
• Performs other duties as required to support the Accounting Department.
The Shade StoreAccounts Payable Specialist /Accounting Assistant
Apr. 2019 - Mar. 2020PortChester NY Full-cycle accounts payable process including three-way matching, batching, and coding of invoices
• Verified all invoices submitted for payment and matches with approved purchase orders.
• Reviewed expenses in Concur.
• Managed and administered the Concur Platform, Ensuring accurate configuration and customization base on organizational needs.
• Provided training and support to end-users on Concur Functionalities, Policies.
• Resolved issues and inquiries related to Concur Functionalities and policies
• Collaborated with finance and HR teams to ensure that Concur policies align with organizational guidelines.
• Oversee the end-to-end process of expense reporting, from submission to reimbursement.
• Identify opportunities for system optimization and automation to streamline processes and improve efficiency.
• Reconciled various accounts by identifying errors in posting or omissions by applying appropriate Accounting standards
• Prepared batch check runs, wire transfers, and ACH transactions
• Assisted with monthly status reports, and monthly closing
• Received, research and resolves a variety of routine internal and external inquiries concerning account
Status, including communicating the resolution of discrepancies to appropriate persons.
• 1099 maintenance.
• Prepared monthly bank reconciliations.
• Answered all incoming calls in a friendly and efficient manner.
• Responsible for processing and paying all of the Utility Invoices for the company.
• Researched and resolve Purchase Order/invoice discrepancies
• Provided quality customer service to internal and external customers and vendors
• Assisted with preparation of journal entries for general ledger reconciliation
• Processed all employees' expense reports in Concur.
• Vendor setup and management
• Responsible for entering all Fabric Vendor and making sure payments are completed every week.
• Reconciled American Express Credit card each month. This includes ensuring all receipts are attached.
Byram HealthcareSenior Accounts Payable
Oct. 2018 - Apr. 2019White Plains NY
DoubleVerifyAccounts Payable Coordinator
Apr. 2015 - Oct. 2018Greater New York City Area• Supervised the Accounts Payable department to ensure vendor invoices are paid timely and
Accurately
• Trained and supervise accounts payable assistant
• Managed new vendor setup process and maintain existing relationships Review expense reports for
Proper coding and supporting documentation in Concur.
• Verified invoices making sure entity, vendor name, General Ledger account code, expense type and
Amounts are correct. Fill in invoice descriptions.
• Responsible for paying the with credit card and allocating charges to the correct expense account.
• Processed all invoices across the company, and ensure all proper approvals have been received
• Communicated with vendors and resolve account discrepancies by investigating documentation and
Determining appropriate adjustments
• Collaborated across departments to manage vendor relationships, account classification and financial
Reporting
• Managed invoice payments by verifying transaction information and balance status, obtaining payment
Authorization, and scheduling and preparing disbursements.
• Managed the AP aging on a weekly basis and as part of the month end close process
• Assisted in maintaining financial records and generate reports to help in departmental financial planning
And budget process
• Assisted with additional areas of accounting and ad hoc requests such as managing the collection of
Outstanding receivables and communication with customers regarding payment status
• Developed and execute strategies for streamlining Accounts Payable processes
• Process monthly rent payments
• Void vendor checks, when appropriate.
• Follow-up with Vendors who fail to comply with our requests to submit their invoices in a timely matter.
• Trained Vendors on how to comply with invoice submission to "Full Service";
• Scanned invoices daily that come in the mail or are internally generated and enter SAP system.
• Followed-up on all inquiries, as necessary.
• Followed-up on all unapproved invoices.
Time Equities, Inc.Accounts Payables Lead Associate/ Administartive Assisant
Sep. 2013 - Apr. 2015Greater New York City Area• Managed the daily activities of a high-volume accounts payable department.
• Managed invoice processing, data uploads, payment processing, stop payments and vendor
Reconciliations.
• Set up new vendors by contacting the new accounts department. Created and maintained vendor accounts.
By filing and scanning documents using Image Now.
• Matched invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• Managed heavy email correspondence and payment confirmation follow-up with sales groups and
Various departments
• Provided satisfactory customer service by receiving, analyzing, researching, and seeking resolution to
Assigned inquiries.
• Maintained W-9 forms for all vendors, requested forms when needed, updated vendor information in
Accounting software and assisted with 1099 annual reporting.
• Worked with the project team to ensure proper jobsite setup prior to the start of the project.
• Communicated with property management office personnel concerning payment processing or
Discrepancies.
• Processed monthly rent and maintenance fees for each property.
• Maintained excellent working relationships with vendors.
• Processed vendor credits for returned material authorizations and matched credits received too original documentation.
• Followed-up unresolved invoice issues and communicated with the vendor for resolution.
• Assisted with monthly status reports, and monthly closings.
• Provided timely feedback to management regarding department goals and activity.
Tishman SpeyerAccounts Payable Lead
Nov. 2006 - Mar. 2014• Ensured the Account Payable team responding to all inquiries in a timely manner and all inquiries dealt with correctly and efficiently.
• Delegated tasks and responsibilities to achieve quality outcome, determines deadlines and makes appropriate assignments; recognize and adjust for inequities among assignments.
• Trained and reviewed staff and managed workloads to increase efficiency and overall performance.
• Developed, implemented and maintained systems, procedures and policies, for the accounts payable and procurement functions to maintain controls, increase efficiency and ensure adhere to organization guidelines.
• Communicated with other departments and with vendors regarding our position on relevant issues, design/revise tools, processes and procedures to improve efficiency and head special projects, as needed.
• Managed day-to-day operations, ensuring that client expectations were met, by monitoring quality and productivity • Reconciled and processed company payroll, management fees, overhead benefits and bonus data report into the MRI accounts payable system.
• Processed and review uploads throughout our world base Properties, using MRI and Kyriba Financial system.
• Interacted with management department’s based in India, California, China, and Brazil, DC and NY offices regarding the enhancement of our guidelines, procedures and helping improve our current AP process and deadline related issues. • Provided timely and accurate reporting, which includes aged payables, analyzing, reclassification and resolution of aged transactions. • Performed WebEx conferences to overseas properties on the Accounts Payables function & training using the company’s SOP guidelines distribution. • Managed the Payroll deduction/allocation (Overhead, Semi Weekly & Supervisory fees) process.
• Involved with Property managers to verify property bank cash logs to ensure company is meeting financial aspects on a monthly basis.
Corporate EdgeAccounts Payables/Accounts Receivables
Sep. 2005 - Nov. 2006•Processed high volumes of invoices & requested payment, by obtaining departmental head approvals, coding and input of information into Timberline financial system.
•Provided direct support to Accounts Payables manager /controller as assigned.
•Contributed to a cooperative team, in which cross functions were necessary to meet department deadlines and goals.
•Reviewed and implemented process efficiencies for department.
•Managed all petty cash and office supply expense accounts.
•Reconciled bank balance and several general ledger entries.
•Reviewed invoices and statements to ensure payments were addressed.
•Tracked payment schedules for work orders and contracts.
•Communicated with contractors and vendors on a daily bases; organizing appointments and security of jobs performed.
•Prepared and delivered reports for outgoing checks weekly.
•Maintained AP files, AP filing and maintenance of Master Vendor File; including W-9s and Certificates of Insurance.
Tully constructionAccounts Payables Associate
Dec. 2002 - Sep. 2005•Interacted with vendors, the public and staff in all matters relating to accounts payables.
•Prepared & organized subcontractors purchase orders for the company.
•Responsible for entering and comparing invoices in Timberline and posting payments. •In charge of inputting non-union/union payroll hours.
•Provided telephone and front desk backup coverage to the receptionist.
•Confirming General Ledger codes are accurate on invoices before processing into Timberline
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