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Work Background
Kristina Brooks Virtual AdministrationVirtual Administrative Coordinator
Jun. 2021
Camrose Open Door AssociationAdministrative Assistant - Bookkeeping, Payroll, Grant Management
Oct. 2017 - Jun. 2021Camrose, Alberta, CanadaAs a dedicated professional at the Camrose Open Door Association, I have honed my expertise in financial management and bookkeeping through handling various responsibilities. My role involved managing cash transactions, not-for-profit bookkeeping, grant management, payroll processing, and property management. My attention to detail and proactive approach have been instrumental in ensuring the smooth operation of financial and administrative tasks. My experience at the Camrose Open Door Association has allowed me to excel in a dynamic and challenging environment, contributing to the organization's overall success.
Rev.comFreelance Transcriptionist
May. 2016 - Oct. 2017As a transcriptionist at Rev.com, I honed my skills in transcribing audio and video files with accuracy and efficiency. My role involved transcribing a variety of content, including interviews, lectures, and podcasts, while meeting strict deadlines. I developed a keen ear for different accents and speaking styles, ensuring high-quality transcriptions. My attention to detail and strong time management skills allowed me to thrive in a fast-paced, deadline-driven environment. I pride myself on delivering precise, error-free transcripts that meet clients' diverse needs.
Complete Oilfield ManufacturingAP, AR, HR and Safety Clerk
Jun. 2014 - Mar. 2015Camrose, AlbertaDuring my tenure at Complete Oilfield Manufacturing as their AP/AR/HR and Safety Clerk, I demonstrated exceptional skills in financial management and bookkeeping. I adeptly supervised reception staff and facilitated reception tasks, including welcoming customers and directing them to the appropriate department. I efficiently managed phone calls, transferred messages, and meticulously entered all bills into QuickBooks for processing. Furthermore, I ensured the timely processing of vendor payments, reviewed invoices for accuracy, and reconciled monthly statements. My dedication extended to sending monthly customer statements, following up on collections, and resolving any invoicing discrepancies with clients. Additionally, I established and maintained a new filing system for accounts receivable and accounts payable documentation, administered the company's benefits program, and processed payroll for all staff and contractors through direct deposit.
Dutchmen Equipment & Rentals Inc.Accounts Payable/Receivable Clerk/Office Administrator
Jan. 2010 - May. 2014Camrose, AlbertaAs the Accounts Payable/Receivable Clerk and Office Administrator at Dutchmen Equipment and Rentals, I oversaw a wide range of responsibilities. My role involved conducting reception duties as needed, including warmly greeting customers, directing them to the appropriate department, and managing phone calls, faxes, and email messages. Additionally, I handled cash, debit, and credit card transactions, completed daily banking tasks, and organized and filed daily work order paperwork. I diligently reviewed invoices for accuracy and entered data into the Connect5 Accounting System, ensuring meticulous record-keeping. Furthermore, I actively followed up with clients to secure timely payments and addressed any invoicing discrepancies. I also implemented a new filing system for accounts receivable and accounts payable documentation, demonstrating my commitment to efficient organizational processes. Moreover, I played a pivotal role in enhancing workplace safety by typing and editing the health and safety manual and administering the company's benefits program, effectively managing communications between staff and benefits providers. Additionally, I created and updated employee files, organized office supplies, and ensured the overall smooth and efficient operation of the office.
The Forzani GroupAssistant Manager-Product Inventory
Jun. 2008 - Jan. 2010Camrose, AlbertaAs the Assistant Manager- Product Inventory at the Forzani Group, I successfully oversaw all incoming and outgoing shipments of inventory and associated transactional paperwork. I effectively liaised with external transportation personnel, store staff, and corporate office personnel to ensure seamless documentation and inventory control. I was responsible for verifying invoices for accuracy and managing claims for inaccurate invoicing. Additionally, I managed production inventory, organized and updated fluctuating daily inventories, completed inventory adjustments, and provided customers with warranty returns. I organized records, filed and tracked financial documentation, balanced daily opening and closing transactional records, and supervised and delegated responsibilities for up to ten team members. My extensive experience in interfacing with the public, third-party companies, and external organizations in challenging environments allowed me to excel in this role. I also played a key role in leading OH&S inspections every month, educating new staff on their responsibilities towards health and safety in the workplace. Furthermore, I provided valuable assistance in refreshing policies and guidelines for the organization of company documents and inventory integrity, ensuring staff adherence to store policy and procedure guidelines.
IndigoSenior Cashier
Jun. 2007 - Mar. 2008Calgary, AlbertaAs a Senior Cashier at Indigo Books, I was responsible for meticulously processing and organizing store financial paperwork, ensuring the accuracy and integrity of all monetary transactions. This included preparing POS terminals and authorizing employee sales, returns, and pay-outs. Additionally, I supervised and delegated responsibilities for a team of up to seven cashiers, while also reviewing incoming invoices for accuracy. Furthermore, I played a key role in preparing bank deposits and inputting financial information into the computer system for daily reconciliation, as well as organizing document packages on daily business activities for submission to the corporate office.
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