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Work Background
Confio GmbHSr. Executive Assistant / Operations / Engagement Manager
Sep. 2022Fully RemoteAs a Sr. EA /Operations - I worked in the making of a solid structure for corporative
admin operations since I started working for Confio. Manage, prioritize, maintain calendars (GM) including complex calendaring, planning, and scheduling meetings.
Partner with Heads of department to coordinate between executives/directors and manage trade-offs and prioritization.
Travel manager: arrange travel and logistics (internationally) for all team members; control travel and entertainment expenses including invoices, tracking and reporting. Events manager (close collab with the VP Sales & Marketing and the People & Culture Manager): schedule, plan and coordinate team events, meetings, off-sites, including organizing logistics / on-site amenities and activities and cross-cultural team engagement meetings. Internal / external executive communication of different nature. *********************************************************************** From September 2023, while keeping the same responsibilities as Sr. EA & Operations, I was promoted as Engagement Manager:
Partner with Heads of Department to create, plan & implement annual employee engagement strategies for our remote and multicultural team.
Close collaboration with People & Culture Manager during employees' on-boarding/off-boarding and for the implementation of the engagement annual plan. Manage and host Monthly all hands meetings (agenda, presentation, speakers).
Main responsible for the coordination of technical meeting sessions and OKRs reporting with our biggest funding partner.
Grupo PrimaveraExecutive Assistant to Board of Directors & People Coordinator
Oct. 2020 - Sep. 2022Greater Madrid Metropolitan AreaI worked for Grupo Primavera before it was acquired by Cegid. Manage, prioritize and maintain calendars (CEO, CFO, VP M&A) including complex calendaring, planning, and scheduling meetings.
Arrange national/international travel/logistics and control all travel and entertainment expenses including invoices, tracking and reporting.
Partner with other EAs to coordinate between executives and manage trade-offs and prioritization.
Partner with other EAs to organize annual board meetings (both, online and in person).
Schedule, plan and coordinate internal team events and business meetings, including organizing logistics / on-site amenities and activities.
Partner with other EAs and HR department to oversee the general running of the group's offices nationwide. Close collaboration with HR for personnel office on-boarding/off-boarding. Coordinated the search of new office building and the relocation of all the group's offices located in Madrid that were acquired by Grupo Primavera: logistics, moving, negotiation of rental costs... Maintain email aliases / raise POs.
Técnicas Reunidas S.A.HR Relocation Project Manager
Jul. 2016 - Jan. 2020Madrid y alrededores, EspañaManage international employees’ relocation in Madrid (in house): immigration & housing arrangements, health insurance contracting, school registration (families), paperwork, international shipments. Focal point at office: on/offboarding; induction, set up work place. Personal work for Executives: agenda management, sort out daily personal/work contingencies.
Public presentations.
International travel arrangements: accommodation, flights, transfers, visas, invitation letters.
Liaise with mother companies: transfer of documentation, company letters drafting, allowances approvals, invoicing, international money transfers. Formatting and sending invoices. Events organization: leisure, workshops, business meetings. Negotiation with suppliers.
Translating and formatting presentations, attending meetings, archiving (digitally and physically).
Meet and greet clients, suppliers, visitors, VIPs. International telephone reception and call filtering.
Worked for: SAUDI ARAMCO, DUQUM REFINERY, KNPC, PETRO PERU, YARA INTERNATIONAL, QATAR GAS.
Técnicas Reunidas S.A.HR Relocation Assistant - Client Support Dept.
Dec. 2013 - Jun. 2016Madrid y alrededores, EspañaManage international employees’ relocation in Madrid (in house): immigration & housing arrangements, health insurance contracting, school registration (families), paperwork, international shipments. Focal point at office: on/offboarding; induction, set up work place. Personal work for Executives: agenda management, sort out daily personal/work contingencies.
International travel arrangements: accommodation, flights, transfers, visas, invitation letters.
Liaise with mother companies: transfer of documentation, company letters drafting, allowances approvals, invoicing, international money transfers. Formatting and sending invoices. Events organization: leisure, workshops, business meetings. Expat web content editor. Translating and formatting presentations, attending meetings, archiving (digitally and physically).
Meet and greet clients, suppliers, visitors, VIPs. International telephone reception and call filtering.
The World BankResearch Assistant. Freelance.
Dec. 2012 - Feb. 2013Freelance (Madrid/Londres)Research on public expenditure management in several countries.
Global parliamentary reporting on public expenditure management issues. Programme: Parliamentary Strengthening Learning Program, Sponsored by The World Bank Institute.
Assistant to Anthony Staddon- External consultant for The World Bank and Commonwealth Parliamentary Association.
Espacio Gran Vía UnoAssistant Manager. Events Coordinator.
Oct. 2012 - Jul. 2013MadridTeam management on the daily basis
Shifts scheduling
Elaboration of staff vacation planning Personnel interviewing, recruitment, training. Events organization: negotiation with clients, venue arrangements, catering and services arrangements, service planning and event coordination. Customer loyalty enhancement. (Clients: CECA bank, Mahou, Coca-Cola).
Joint Council for the Welfare of ImmigrantsAssistant to Legal Department
Dec. 2010 - May. 2011115 Old Street, P.O.BOX: EC1V 9RTT, Londres, Reino Unido.Exhaustive follow-up of cases for the elaboration of the defense of clients before immigration court in the United Kingdom. Coordination of interviews. Simultaneous translation.
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