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Work Background
Capital GroupExecutive Assistant
Jan. 2023 - Jan. 2024Los Angeles, California, United States• Manage three PM/ analysts calendars, meetings, travel, and expenses. • Arrange conference calls with approved providers.
• Manage travel arrangements, creating itineraries for business travel, including flights, hotels, and car service using Concur
• Schedule External Company meeting and handle logistics (i.e. using EMS to book a meeting room) • Schedule and arrange logistics for ad-hoc meetings and travel changes • Trouble shoot day to day scheduling and logistics on projects
• Manage and review expense reports • In charge of developing organizational practices that are best for each individual manager’s needs
• Maintaining company organizational practices
• Handle all responsibilities with a sense of urgency
• Maintain relationships and collaboration with internal team
Finance By DesignFinancial Business Consultant
Mar. 2021Los Angeles Metropolitan Area• Evaluate overall company performance by gathering, analyzing, and interpreting data metrics using Excel and Studio Designer
• Set-up Studio Designer for new companies
• Consult with their CPA regarding business structure and set that up for them. • Reconcile multiple accounts and ensure the books are accurate.
• Review contracts for clients and ensure they are maintaining profitability with their projects • Review month-end accounting with interior designers and make sure the books are accurate at the end of each month
Nicole Gordon StudioFinancial and Operations Administrator
Oct. 2020 - Mar. 2021Santa Monica, California, United States• Evaluate overall company performance by gathering, analyzing, and interpreting data metrics using Excel and Studio Designer and provide reports to Manager
• Entered and reconciled all account records in Studio Designer software
• Collaborate with the team to make sure that we are hitting our financial goals
• Follow up with vendor quotes and create financial proposal packets for client presentations. • Review and edit contracts for new and existing clients. • Process payroll using Intuit payroll system
• Manage office financials, such as paying sales tax, credit cards and managing multiple business operations accounts • Purchase interior furnishings based upon a pre-established budget that is strictly maintained and is managed by category • Execute all client invoicing and vendor purchasing • Maintain relationships/agreements with external partners/vendors
• Negotiate and coordinate shipping/warehouse arrangements, saving the company thousands of dollars
• Collaborate with warehouse/ installation company to track and ensure that all products will be received into the warehouse by our deadline and all other logistics regarding orders
• Maintain contact with CPA and lawyers regarding financial matters with the business
• Uphold strict confidentiality in-house and with our clients. • Facilitate additional responsibilities as requested by the CEO, including reporting and documentation analysis • Engage in various responsibilities, such as booking domestic travel, communicate with the assistant, personal errands, etc.
Bradley Bayou DesignOperations Administrator
Jan. 2019 - Oct. 2020Greater Los Angeles Area• Manage company calendars, schedule meetings, arrange conference calls and travel, coordinate team meetings, order supplies, and answer phones, etc.
• In charge of developing and maintaining company organizational practices
• Manage and review expense reports using Expensify • Evaluate overall company performance by gathering, analyzing and interpreting data metrics using Excel
• Process payroll using Run ADP payroll system
• Manage office financials, such as paying sales tax to multiple states and reviewing extensive budgets
• Purchase interior furnishings based upon a pre-established budget that is strictly maintained and is managed by category • Manage in-house purchasing timelines for the delivery of goods and services to meet deadlines
• Maintain relationships/agreements with external partners/vendors
• Negotiate and coordinate shipping/warehouse arrangements, saving the company thousands of dollars
• Collaborate with warehouse/ installation company to track and ensure that all products will be received into the warehouse by our deadline and all other logistics regarding orders
• Set up all Project installations. Act as key point of contact for project installations and facilitate all pertinent moving parts, ensuring accuracy and timely completion of installation • Facilitate additional responsibilities as requested by the CEO, including reporting and documentation analysis • Engage in various responsibilities, such as booking domestic travel, communicate with the assistant in New York to set up car and housing arrangements, etc.
The Office Point Office Manager and Administrative Coordinator
Mar. 2017 - Jan. 2019Beverly Hills• Generated and distributed invoices, reports, memos, letters, financial statements and other documents
• Developed excellent working relationships with customers by efficiently responding to all inquiries and complaints concerning invoices and shipments
• Maintained damaged goods records, back order logs, and any applicable regulatory reporting
• Monitored supply chain performance
• Exercised sound judgment, tact, diplomacy, integrity and professionalism all transactions • Maintained an organized electronic file system
The Office PointOffice Manager and Administrative Coordinator
Mar. 2017 - Jan. 2019Beverly Hills• Generated and distributed invoices, reports, memos, letters, financial statements and other documents • Developed excellent working relationships with customers by efficiently responding to all inquiries and complaints concerning invoices and shipments • Maintained damaged goods records, back order logs, and any applicable regulatory reporting • Monitored supply chain performance • Exercised sound judgment, tact, diplomacy, integrity and professionalism all transactions • Maintained an organized electronic file system
Open KanvasCo-Founder
Sep. 2013 - Dec. 2017Los Angeles• Developed new business by networking with valuable customers
• Cultivated and managed relationships with key clients, vendors and community partners
• Arranged potential client contacts, cultivated relationships and followed through with all service needs
• Scouted music venues and negotiated contracts, tailored to the client’s needs
• Negotiated artist performance contracts and writers
• Coordinated with investors, partners and vendors to refine project budgets
• Managed project deadlines and monitored milestones through completion stage
• Addressed and resolved business strategy obstacles
• Asked appropriate open-ended questions to discover prospects' needs and requirements
Villa Delle StelleFront Office Coordinator/ Administrative Assistant
Apr. 2013 - Nov. 2016Hollywood, CA• Greeted visitors and maintained the front office to highest standards
• Answered a high call volume, distributing messages and directing inquiries • Maintained calendar for staff and guest reservations via multiple platforms
• Organized front office and ordered supplies, ensuring departments were stocked with necessary items
• Managed travel arrangements, booking itineraries for personal and business travel, including hotels, car service and VIP reservations. Work closely with VIP concierge vendors and agents
• Composed responses to office correspondence and other inquiries
• Adhered to the highest degree of professional standards and strict confidentiality in matters that require discretion
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