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Work Background
Ropes & Gray LLPExecutive Legal Assistant
Feb. 2023Los Angeles, California, United States · HybridProvide trusted support to four high producing senior Partners, and two Counsels.
Execute various administrative tasks, including management of all facets of extensive travel arrangements, submission of expense reports, triage email inboxes, preparation of meeting materials, and other correspondence. Attend meetings, take notes, and prepare and distribute meeting minutes.
Serve as the key point person and time-advocate for assigned Partners and Counsels by in-taking, prioritizing, and executing requests from internal and external clients.
Assist with end-to-end project management for multiple projects and deliverables simultaneously by implementing and following attainable project timelines.
Prepare and administer all time entries, open and close matters, and track contacts for business development.
Proforma proofing and editing, submission of invoices to clients and collaboration with billing department to ensure smooth flow of client communication and payment.
Compose, edit, and proofread correspondence, presentations and other documents while implementing excellent technological/document production skills.
CCAOperations Coordinator/Executive Assistant
May. 2018 - Feb. 2023Los Angeles, California, United StatesCollaboratively worked with and supported CEO and COO, while successfully served as liaison between other executives and stakeholders.
Executed various administrative tasks, including management of all facets of extensive travel arrangements, domestic & international, submitted expense reports, triaged email inboxes, prepared materials, and other correspondence. Assisted in special projects, including research, data analysis, and implementation of marketing ideas. Redlined miscellaneous documents, operating agreements, and various contracts.
Maintained strict confidentiality and discretion around highly sensitive information. Supported general operations and organized and planned company events.
Pearlman Brown & WaxLegal Assistant/Paraprofessional
Aug. 2011 - Apr. 2018Encino, CAProvided dedicated support to three partners surrounded by extremely demanding environment.
Maintained heavy calendar, scheduled meetings, conferences, and travel arrangements.
Drafted correspondence, transcribed heavy dictation, and prepared various legal documents.
Prepared and filed pleadings and submitted court documents. (e.g. Petitions, Motions, Answers.)
Heavy client contact, assistance with special projects, as well as collaborating on execution of deliverables.
Hallett, Emerick, Wells & Sareen, PLCLegal Secretary
Aug. 2007 - Aug. 2011Provided committed support to senior managing partner of Calabasas office. Responsible for transcribing heavy dictation, preparation of legal documentation and court filings. Maintained heavy attorney calendar to include scheduling depositions, meetings and conferences.
Document production, e-mailing, billing time, new file openings and data entry.
Assisted in providing quarterly reviews for high profile clients as well as assisted with multiple miscellaneous projects.
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