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Work Background
AECOMBid Co-ordinator – Middle East & Africa
Jan. 2023South AfricaAs a Bid Studio Administrator I provides key support in all steps to capture management and reporting during the capturing / position phase, through the Pre-Qualification Questionnaire (PQQ) / Expression of Interest (EOI) and proposal submission to interview / presentation preparation and debrief sessions. • Operate as the central point for the compilation of tender documents, and has a thorough understanding of production- and delivery-related timelines and processes, and is able to ensure that proposals are ready for review and submission.
• Assists in the preparation of presentations for specific pursuits.
• Participate proactively in the preparation and management of proposal preparation schedules, providing key support to the Bid Manager.
• Support in setting up and maintaining proposal preparation platforms for specific pursuits, such as SharePoint and Huddle.
• Take action-oriented minutes during meetings and strategy sessions with minimal guidance, and distributes them to relevant parties.
• Responsible for general administration tasks related to the Bid Studio, including ensuring the Bid Studio’s equipment, facilities and calendar are in order, and manages and leads administration-related functions such as facilitating training requests and sessions, IT-support requests, etc.
• Monitor and updates opportunities in the CRM (Sales force), where required, including drawing and distributing reports, as well as creating dashboards and working with End Market Assistants in the business to ensure opportunity records are updated, where required.
• Maintain strong, collaborative working relationships with other End Market Assistants and with the Bid Studio.
• Assist with the administrative duties of strategic positioning for the top 20 pursuits in the business by maintaining the SharePoint site as well as storing any new and valuable information.
• Maintain the bid tracking schedule
AECOMBid Studio Administrator
Oct. 2018 - Dec. 2022South Africa
Tsebo Facilities SolutionsExecutive Assistant/Bid Coordinator
Apr. 2016 - Sep. 2018Sandton • Screen phone calls, inquiries and requests
• Travel Management
• Make optimal travel arrangements for managers ensuring maximal use of time and cost
• Ensure that international travel requirements are met for the traveler including visa's and other travel requirements
• Prepare travel itineraries
• Email Management
• Ensure that emails are read and appropriately prioritised for the manager
• Delegate email requests to the appropriate team members where required
• Ensure that email requests are appropriately followed up
• Preparing email responses
• Delegate email to team members in the absence of the director
• Determine appropriateness of meetings and decline or delegate as needed
• Provide general assistance during meetings
• Take minutes in meetings as requested
• Prepare and distribute minutes
• Ensure accuracy of minutes and incorporate changes as requested
• Office management
• Provide full administration support to the office of the MD • Process expense claims
• Management expenditure on cost centre
• Filing and data management of records associated with the offices
• Meet and greet visitors and ensure they are professionally engaged
• Producing documents, reports, briefing papers and presentations on request
• Perform a marketing function, such as preparation for EXPO’s and networking events Bid Cordinator/Tender Coordinator
• To assist in the development and delivery of all bids and projects, ensuring pre-qualification questionnaires and all tender documentation are completed. • To draft and review bid submission content, ensuring all bids are submitted on time and fully compliant with the requirements. • Ensure all proposals are formatted and comply with company brand guidelines, customer requirements and follow internal quality guidelines.
• Analyse the client’s documents to ensure the responses being created respond implicitly to the questions being asked.
Tsebo Facilities SolutionsRecruitment Officer
Sep. 2015 - Apr. 2016SandtonManage the performance of the recruitment function based on HR strategies, plans and service level agreements
Compile recruitment strategy for new financial
year (how to attract the right people, head hunting, etc.)
Maintain up-to-date and accurate recruitment plan in order to be able to prioritize staffing needs
Ensure alignment of recruitment plan with EE targets as identified by the B-BBEE Officer
They are responsible for locating, recruiting and interviewing potential job candidates. This job comprises many sub-responsibilities like speaking with managers and understanding what their skill needs may be. Some Recruitment Administrators may handle payroll tasks as well, like updating databases, distributing salaries and work slips. Handling inquiries Maintaining administrative systems Formatting documentation such as offer letters and starter packs
Pre-selecting candidates Advertising positions
Cozens Recruitment Group (Pty) LtdRecruiter
Jan. 2014 - Jul. 2015Johannesburg Area, South AfricaResponsibilities Handling external recruitment- -Receive job specifications from clients -Discuss job specifications with clients -Place advertisements in various publications -Matched applicant Cv's to job specifications -Book appointments for applicants -Schedule assessments for applicants -Conduct detailed interviews -Conduct comprehensive reference checks -Conduct criminal and ITC checks -Proof read Cv's before sending to clients -Set up interviews for candidates with clients -Discuss job specifications with candidates -Debrief candidates and clients before and after interviews -Obtain feedback from clients -Decline unsuccessful candidates -Ensure candidates signed temporary contracts prior to commencement of temporary employment -Collect timesheets and distributed payslips on a weekly basis -Process timesheets on a weekly basis -Capture timesheet reports onto Excel -Conduct temporary staff visits on site -Conduct feedback calls on progress of temporary assignment -Submit timesheets, timesheet reports, contracts and banking details to head office for payment -Handle and resolve temporary staff assignment and payment queries -Attend to and resolved client queries -Compiled daily, weekly and monthly activity reports -Handle administration for permanent placement of temporary staff with clients -Conduct weekly progress calls for newly placed candidates -Invite clients and temporary staff to company functions -Attend client and temporary staff functions -Administer leave for temporary staff -Issue letters of warning to temporary staff -Handle staff counselling sessions -Recruited for junior and senior level positions within Absa Accomplishments During the 6 months I have places more than +10 temp staff members at reputable companies.
Capitec BankCustomer Service Consultant
Jul. 2012 - Dec. 2013Johannesburg Area, South AfricaTalking to customers regarding company's products or services with the intention to up-sell and cross sell in addition to answering questions customer . Identify opportunities to offer information and make product or service suggestions based on a customer's needs, responsible for taking orders from customers, such as opening savings accounts and processing loan applications and day to day transactions and obtaining their personal information, such as name, address, phone number and payment method. Required to document all customer interactions and enter the information onto database, as well as ensure that all records are accurate and up-to-date. Using knowledge to handle difficult customers and make sure that each customer has a good experience. Skills Resolving conflicts and negotiating with others - handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. Updating and using relevant knowledge - keeping up-to-date technically and applying new knowledge to your job. Making decisions and solving problems - analyzing information and evaluating results to choose the best solution and solve problems. Establishing and maintaining interpersonal relationships - developing constructive and cooperative working relationships with others, and maintaining them over time. Filing of documents received after accounts have been opened on a daily basis.
Enhanced location sellingSales Administrator
May. 2011 - Jun. 2012Johannesburg Area, South AfricaHandled vital administrative tasks, such as order processing, and act as an extension of the sales team when representatives are away from the office. Provided a point of contact for customers with queries /complaints about orders or deliveries. Processed bulk sim swaps and upgrades as per client request. stock via RAM using waybill numbers. Contributed to quality customer service and help the sales team meet its targets. Systems used were, Epix, Dealerweb and Morpheus to fulfill all the above mentioned tasks. Skills Good organizational skills to coordinate all aspects of sales administration. Ability to work accurately with great attention to detail so that orders could be completed quickly and efficiently. Great communicator, working with other departments that are responsible for fulfilling orders or providing service to customers, good clerical skills, together with computing and data entry skills
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