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Work Background
Family HealthCare NetworkEvents Specialist
Apr. 2024Visalia, California, United States
Four Analytics, Inc.Human Resources Generalist
Jan. 2024 - Apr. 2024Visalia, California, United States
Four Analytics, Inc.Executive Business Partner
Apr. 2023 - Jan. 2024Visalia, California, United States
GoogleAdministrative Business Partner, Global Communications and Public Affairs
Jan. 2022 - Mar. 2023Visalia, California, United States
YouTubeAdministrative Business Partner, Music Publishing & Licensing | Product Partnerships
Jul. 2018 - Jan. 2022San Bruno, CA- Provide support to the VP of Music Licensing/Publishing, Director of Global Living Room Product Partnerships
- Manage all executive's calendars including conference room bookings, and coordinating with internal and external stakeholders to confirm meetings
- Work with executives to understand business priorities to best leverage their time
- Work together with other ABPs and cross functional team members to prioritize initiatives
- Extensive event planning for offsites, conferences, and dinners
- Coordinate with Real Estate and Workplaces Services for proper space planning
- Submit and reconcile expense reports
TinuitiExecutive Administrator/Operations Coordinator
Nov. 2014 - Jul. 2018Greater Los Angeles AreaExecutive Administrator - Handle the day-to-day operations of the President of the company - Manage executive email’s and calendar
- Plan and schedule meetings, appointments, and catering for company meetings
- Submit and reconcile expense reports on a monthly basis
- Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Book all Business and Personal travel (domestic and international) - Designed and implemented monthly company newsletter from culture team and quarterly newsletter from the President
- Handle personal matters such as personal expenses, home maintenance, family travel, family birthdays, home shopping, paid and manage vendors, appointments, car maintenance, etc.
- Uphold strict confidentiality on all company and personal matters related to the President or CEO. Operations Coordinator
- Travel - Create and manage company travel policy, negotiate rates and oversee travel agency, act as "go to", "fixer", "problem solver" for a company of 260 as it relates to travel questions and needs
- Manage office operations by reviewing and approving supply requisitions
- Oversee office openings and design alongside Manager of Operations
- Act as "answer finder" for employees - Manage company gifting initiatives
- Work with Marketing Team/HR Team in the planning of the Company Retreat and the Client Summit annually with attendees of 100-500 people remotely
Centerfield MediaExecutive Assistant/Office Manager
Dec. 2013 - Nov. 2014El Segundo, CA-Manage and maintain the daily schedules of two Co-Presidents -Manage and book all travel for Co-Presidents and all employees for personal trips, meetings, trade shows etc...
-Responsible for representation at marketing trade shows including collateral, set up, take down, registration
-Manage office operations by reviewing and and approving supply requisitions, maintain the condition of the office by arranging for repairs and updates as necessary, serve as the main point of contact for all outside vendors hired for services within the office -Manage social media presence
-Assist with employee retention through planning various employee events throughout the year including charity events and employee engagements
-Design collateral for employee events
-Assist VP of HR in the recruiting process as needed
-Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
-Implemented weekly company news letter
Colony Capital, Inc.Assistant to Vice President & Principal
Jun. 2012 - Dec. 2013Santa Monica, CA-Manage the daily calendar and phone lines of two high level Executives
-Proactively asses each day to trouble shoot any potential disruptions
-Submit and reconcile company expenses on a monthly basis
-Assist at various events hosted by Executives including but not limited to hiring vendors, set up/take down, and overseeing deliveries
-Manage private residence(s) and their respective staff members while maintaining confidentiality
-Oversee and schedule all maintenance and repair work at private residence(s)
BeachbodyMedia Analyst
Oct. 2009 - Mar. 2012Santa Monica, CA-Manage a group of agencies and their respective media
-Analyze results on a daily basis to ensure maximum profits
-Report results to the executive team weekly
-Meet with potential vendors
-Hold relationships with current vendors and ensure we are getting best rates possible
J Matthews CreativePersonal Assistant to Director
May. 2008 - Jul. 2018Northern & Southern California-Manage and maintain Director’s schedule
-Organize and execute events on a project by project basis
-Work with venue, photography, and print vendors to ensure event is executed properly
-Make sure Director has all paperwork required in order for any events or shoots (i.e. permits, waivers etc...)
-Occasionally book speaking tours and entertainment
-Assist in securing sponsors
Mercury MediaAccount Executive
May. 2008 - Oct. 2009Santa Monica-Manage a group of long form direct response accounts
-Analyze results daily to determine the best places to buy media and discuss with client
-Provide proposals based on similar history for new clients and their upcoming products
-Constantly in communication with the client to make sure they are aware of their performance results
-Work with vendors on each account to ensure maximum efficiency for optimum results
-Anticipate client’s needs
Mercury MediaMarketing Assistant
May. 2006 - May. 2008Santa Monica, CA-Assist in managing direct response long form and short form accounts
-Analyze results and give performance information to account executives
-Write test media schedules for new and upcoming products
-Pull and send various reports depending on the client’s request
-Anticipate the need of the account executive
Mercury MediaTraffic Assistant
Jan. 2006 - May. 2006Santa Monica, CA-Work with vendors, clients, and account executives to maintain accurate records
-Set up of new clients, new codes, and ordering of tapes
-Assign 800#’s to television stations and provide tracking for each station upon their request
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